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	Institute Automation FAQs
	Standard Lease Package Features Student Management System Pre Admission Enquiries & Followup Student Admission Register Demographic & Suppl. Data Photos & Signatures I-Card (Photo+Barcode) Communication Log Hostel & Transport Mgmt. Bulk SMS & Email # Fee Management Attendence & Timelog Course Monitoring Online Test & Online Results My Panel ( for Individual Student ) Online Course Assignments Online Class Time Table Online Test Schedule Attendance Report Graphical Performance Report Online OMR Test Results Reports & Comments by Institute Compalints and Query Panel Individual Account Statement Lease Package Highlights Make unlimited branches & unlimited administrators. Register unlimited candidates. Final payment is according to total number of candidates. So it is good for rapidly expanding institutes who have more number of branches but relatively less number of candidaes at each branch. Software is integrated with your website. It appears to be a part of your website. Your logo & name is visible on the software. Each administrator gets a login ID on which specific permissions can be allocated. Each student can be given a login ID. Administrator can have complete control over all branches and get detailed reports. Your previous year data is made functional on the software. Data fully secure in a dedicaed server at High security data centre. Discreet admin accounts to each institute. Download backup of data whenever required.

Enhanced Campus Automation Software (ECAS)

An Institute Management Software for automation of all types of Educational Institutes. Select Modules can be implemented so that software price is minimum.

• Standalone PC/LAN version: Offline Modules for working on a closed network.
• Online (Browser) version: Modules which run on the Server-Client structure and operate in a closed network or over the internet and can also be connected to the website.

A Server-Client structure based Online Automation System running on a Web Browser accessible over the internet meets all these requirements and provides a platform to leap into the future. The system has many advantages over a few limitations as compared to a Standalone/Network based systems.

Standalone (PC/LAN) version is available only for purchase, while Online (Browser) version has 2 modes of implementation (Purchase, ISP rental & Full rental)

2 Implementation Options for Online version of ECAS

OPTION 1 > Rental Plan (Most Recommended): This is the most cost efficient means to make use of all the features of the software at negligible price of Rs. 10/- per candidate/year and try it out before you make any investment.

Requirements of Rental option: User simply needs a normal internet connection. No other requirements.

• No need for investment into server & other infrastructure.
• No botheration of maintaining technical infrastructure.
• Start working on the very first day.
• Can operate for unlimited branches, unlimited candidates.
• Students, parents and faculty members can equally participate.
• User can start working from anywhere using his password, based on his permissions .
• Freedom from technical tasks of installing, maintaining and backup of software and data. Backup and administration is responsibility of Addmen.
• Updates & features are reflected immediately as they are developed without bothering you.
• No unauthorised access to data as data is on secure distant servers. Only owner of the institute has the access to data.
• Safety of data from forced investigation (As the data is not present at your work location).
• Previous years data can be accessed from Backup server if required.

Limitation of Rental option: Since the system runs from a distant source like a website, so it cannot operate in absence of internet.

OPTION 2 > Client can purchase and install selected modules of the Online version of ECAS and run from their own Server.

• Starting level server (Rs. 50000/- approx.) with UPS
• Windows Server 2008 license (more than Rs. 20000/- approx.)
• SQL Server license (more than Rs. 20000/- approx.)
• Wired/wifi LAN if required to run on network
• Server Adminstrator (salary)
• Minimum 2 MBPS internet connection with Static IP (Rs. 3000/- per month)

• Good for large group of institutes who have several schools/colleges or several branches because they already have server, administrator and software licenses and hi-speed internet connections. So they do not have to bear any extra cost.
• The data remains at the institute
• There is no problem of internet disconnection.

Limitations of Purchase-Install & Run option : High initial cost because of too many system requirements. Above mentioned infrastructure is the most elementary requirement which works well for limited number of users and/or branches. But if the load on system increases like every student given login and participates for Online Test or Online Result, then the above infrastructure seems limited and better arrangement is required which is obviously costlier.

Implementation Option for Standalone PC / LAN version of ECAS

Client can purchase selected modules of the Standalone PC/LAN version of ECAS and install on their own PCs or Laptops.

Requirements of Standalone PC/LAN version: User must have a PC and a wired/wifi LAN if required to run on network.

Advantages of Standalone PC/LAN version: Good for personal operation where the institute adminstration is single handed. Also suitable for individuals who do not want to keep data on server because of security hitch.

Limitation of Standalone PC/LAN version: This version has a limited operation scope and cannot be linked to website for realtime update and access by student and parents. Also the user must know basic computer maintenance and must be able to take backup of the system and installation.

Campus Automation Software Features

Client Customizable : Same installation can support multiple institutes with varied course and fee structures spread over multiple operation/financial years simultaneously.

User friendly : Efficient data input panels with similar trend of operation through out the software. Rugged auto checks at the time of data entry.

Flexible Reporting : Very elaborate reports with thousands of filter and presentation combinations. Reports layouts are client end customizable.

Data Security : Very secure with multi-tier access. Limited access for each user to specific panels and even to specific functions on a given panel. Each entry in financial/ marks/ master database bears the signature of the operator.

Wi-Fi Ready : Access your data or applications from anywhere in the campus.

Internet Data Transfer : Easy Data Shipping and Synchronization for Multi-location clients; One point Information from all branches

Website Display : Test Results and other summarised Data can be exported for display on website

Barcode / Smart Card / Biometrix Machines: Compatible with various ACS like Fingerprint Reader, Smart Card etc. (Customised integration).

Touch Screen Interface : Software supports Touch Screen Display of summarised candidate accounts, marks and attendance info, posting of leave applications, document and library reservation requests.

Student Management- Basic Module

• Enquiry & Followup: Detailed classification of admission enquires on basis of course, city, area, type of admission, publicity source etc.
  Past communication details and future follow-up schedules. Periodic graphical business/ counsellor analysis;
• Admission Register: Quick registration based on user-defined fields with user-defined rollno pattern, generation of instant Photo & Barcoded ID Card;
  Elaborate and efficient search of group/individual based on parameters like name, surname, ID, father&##39;s name, address and many other filters based on any user defined field;
  
• Photos & Signatures: Photographs and signatures of student, parents & local guardian, captured through scanning or directly from webcam;
• Interaction & Communication: Every communication through verbal mode or phone is maintained in individual student log book. Emails or SMS sent are automatically recorded;
• Pre Admission Academic Record: Records of prior degrees, institutes, exams appeared and marks obtained;
• Family & Demographic Record: Details of parents, occupation, income, assets and other social data. Details of siblings, birth and domicile information;
• Placement Activity Records: Record of seminars, workshops guest lectures and campus interviews attended by cadiddate and the result thereof and details of companies & employers;
• Health Records: Biodata of candidates, their height, weight and record of disease/disorders, record of reacting drugs and any medcal instructions for quick reference;
• Cultural/ Sports Activities: Records of activities in which student participated, result, comments and prizes won;
• Record of Documents: Documents & certificates submitted or pending for submission and those issued to students;

Student Management- Additional Services

• Hostel Management: Room wise occupancy & vacancy status and information of hostlers including their accounts;
• Transport Management: Reports according to bus/routes/stops and students using this service; Maintains schedule for a bus/route and related accounts;
• Mess Management: Data of students using mess service includes details of their meals and accounts;
• Study Material/ Kit Management: Material required, issued, returned, damaged, information; student accounts related to items issued, delays & fines;
• Leave Application: Online leave application, sanction and information to various departments;
• Correspondence Records: Couriers and posts dispatched & received records;
• Complaints & Suggestions Monitoring: Online complains, queries monitoring and resolution;
• In-Campus Healthcare: Biostatistics like blood group, height, health and Health record of allergies & reaction ;In-house medical officer report & recommendation

Fee Management Module

• Customisable: Define your own Accounts and Heads, make your own installments and fee plans;
• Detailed Records: Each Collection/ Cancellation or Refund transaction in any head can be retrieved for editing or reporting;
• Extremely Flexible: Covers both Standard fee structures and customized fee plans for each student;
• Absolutely Secure: No financial entry is erased; only new adjustment entry can be made. Each entry bears time stamp and digital signature of the operator;
• Rebates & Fines: Allows incidental Credit/Debit entries as fee Waiver, Auto fine on late fee payment, any other concession or extra charge besides regular fee structure;
• Report & Printing: Auto printed customised fee receipts;
  Individual&##39;s account statements with all credits & debits;
  Numerous report of Collection, Cancellation, Refund, Defaulter, Concession, Cheque Details, Advance, Dead payments for any time period;
  
  

Attendance & Timelog Module

• Attendance: Automated attendance through Barcode or Smart Card. Charts and calculations are drawn automatically.
  Manual feeding or import of attendance from other device is possible.
• Time Log: Time-in Time-out records for staff members required to calculate daily / monthly work hours summary for making salary calculation;
• Gate-Security Management: Time-in/Time-out records of students for residential campus, permission & alerts;
• Automated SMS [optional]: SMS is sent to parents on arrival or departure of candidate. Absent-present-late arrival SMSs can also be sent when required;

Test & Assessment

• Examination Management: Test definition and marks entry either manually or through OMR; Can accommodate Theory and Practical Marks and Grades separately;
  
  Generation of Date sheet; Mark List, Tabulation Register and Mark-sheet based on user-defined formula;
  
  Admssion, Transfer and Promotion checked on the basis of conditions guided by multiple ordinance sets simultaneously;
• MCQ based Objective Testing Module: [click for details]
  OMR Objective Answersheet Checker
• Online Testing Module: [click for details]
  Question Paper Generator Software
• Online Assignment Manager: Online creation of Subjectwise Topicwise Assignments by teachers; Online submission of Assignments by students; Online display of grades and comments of teachers.

Time-Table & Course Progress Monitoring

• Time-Table: Class wise, Subject wise & Faculty wise Time-Table;
  substitution suggestions based on various criteria;
• Course Scheduling & Progress Monitoring: Topic-faculty-batch wise projection of due completion dates; Tracking & Recording of completion dates and remarks;

Library Management Module

• Barcode Compatible: Generates self-adhesive barcoded labels;
• Cataloguing & Stock: Elaborate Cataloguing of different media according to authors, publishers, category, subjects, interest area, suppliers with control over each copy;
• Circulation: Memberwise and bookwise reservation, circulation and collection details;
• Fines: Auto fine application of media late return, damage or lost cases;
• Repair & Maintenance tracking feature

Employee Records & Paybill Module

• Paybill;
• Payslip;
• Bank List;
• Headwise Schedules;