Fee Management System
The management of accounts department of an organization is a very sensitive as it involves money transactions and there cannot be room for errors. Every institute has different set of rules and operations for fee management. Let us look at how ECAS as a campus automation system handles the fee and accounts department.
Fee Structure
- ECAS provides you full flexibility in defining the fee structure and options for an institute. You can either have a standard fee structure or fee plans as desired to suit a particular course, branch, year, students, etc.
- The fee heads could be admission fee, tuition fee, caution money, university fee, library fee, examination fee, etc. The fee heads are completely changeable and can add your own fee heads.
- It also offers payment options like instalments, rebates, fine amount for students who opt for monthly, quarterly or one-time annual payment. While applying due or rebate amount, it also gives you fields to specify the reason for such fee application.
- You can apply fees to selected student individually or in bulk for a group of students. It is also possible to set payment dates in advance or automatically on a specific date.
- You can also select the mode of payment for students like cash or payment through cheques.
- The accounts panel shows you the detailed view of the student accounts where fees can be applied or altered as desired. It displays all student details with previous accounts history like credit, debit, auto-fine, concession, etc.
- It shows the breakage of fee plan for a student and payment transactions with amount, dates, comments, etc. so that earlier transactions can be cross-checked.
Fee Bill and Receipt
- Reports of fee bill, invoice, voucher, receipt can be viewed from the accounts panel of the software.
- ECAS offers several layouts to design your own receipts and invoice by adding the institute name, logo, signatures and other fee details for authenticity.
- Similarly, collection reports, fee statement, individual ledger, cancellation, refund, defaulters list, dead payments, head-wise summary, cheque statements, etc. can be generated by the software.
- You can also obtain monthly or annual accounts reports for a group of students between any dates.
- All these reports can be viewed and printed in several formats. It can also be exported to Excel and PDF.
Other Features
- ECAS is a highly secured software and provides restrictions on each action based on user permissions. No financial entry can be erased or altered.Only new adjustments entry can made each bearing a time stamp and digital signature of the operator.
- Multiple accounts can be made invisible and separate accounts can be maintained for different administration for security purposes.
- The system sends SMS alerts automatically on fee dues and receipts. You can also send bulk auto generated SMSs to a group of students as fee reminders.
- ECAS also offers online payment options for students by logging into the student dashboard for making payments conveniently.
- You can also create multiple copies of fee receipts and invoice like institute copy or student copy.
ECAS is an institute management software that automates all the account transactions for smooth functioning of the administration. ECAS is designed with multi-tier security for various access controls and data security. It is a client-customizable educational software providing multiple options for each module to create a unique application for schools, colleges, universities and coaching institutes.
Read more:
